TVDEC Pre-Class Meeting

Prior to the start of a new year or semester, the sending teacher should use the distance education system to meet with the receiving site principal, classroom monitor, and sending site principal to review the following:

I. General School Information

  • Starting and end dates of school.
  • School calendars exchanged.
  • School newsletters, weekly bulletins, and other updates provided to distance education teacher.
  • School web site.

II. Distance Education Class Information

  • Class times and if not the same, who is responsible for receiving site students during the extra time.
  • Discuss textbooks, consumable items, and other course materials that might be needed. Each site should bear the cost for their material usage.
  • Teacher expectations
    • Course syllabus
    • Grading policies
    • Attendance policies
    • Homework expectations
    • Behavior expectations
  • Student Conduct - See student assurance agreement - http://tvdec.k12.ne.us/0607/Studentconduct.htm
    • Each student/parent-guardian has completed and has on file a student assurances agreement which outlines student behavior protocol.
    • The student assurances contract will also include a health check question to inform the sending site teacher of any health issues that should be made aware of (ie asthma, hearing loss, etc)
    • Procedure for handling student conduct issues:
      • Follow student assurance procedure
      • In the event that a student needs to be dismissed immediately for conduct or health reasons, the sending teacher will notify the principal or office and they will immediately follow up with the student.
      • Determine how the contact will be made? IP phone, regular phone, cell phone
    • Student behavior
      • What are the schools attendance policies?
      • What are the schools grading policies?
  • Conferences
    • Parent/Teacher Conferences
      • When will conferences be held?
      • Does the sending teacher plan to go to receiving school? use distance education system? not participate?
      • In the event of a special meeting as requested by sending teacher, principal, or parents, which school representative will be in attendance from the receiving site school? Principal? Guidance Counselor? Classroom Monitor?
    • Teacher/Student Conferences
      • Does the sending site teacher plan to visit and teach from a receiving site school?
        • Will the receiving site school compensate the sending site district for travel and substitute costs?
      • Will the receiving sites be able to provide transportation for students to attend a scheduled educational class function where all schools meet for a course fieldtrip?
      • What methods will be used for special meeting with students.

    III. Classroom support

    • If there will be a classroom monitor, who will that person be? What are their responsibilities:
      • Will they be in attendance every day?
      • Will they report attendance for your school’s records?
      • Will they support student learning?
      • Will they run off and pass out course materials?
      • Will they monitor testing?
      • Will they be responsible for students for time that is before or after regular scheduled class time?
      • Will they be responsible for students when classes are not held over the system?
      • Will they be available to support computer based projects?
    • Computer Support:
      • Does your school have a portable computer lab that can support classroom activities?
      • Would a computer lab be available to support classroom activities?

    IV. Other information

    • Equipment Check - See equipment check web page - http://tvdec.k12.ne.us/0607/equipmentcheck.htm
    • Communication checks and phone numbers
    • Troubleshooting Protocol
      • 1. Spotcheck local equipment for power
      • 2. When necessary, use IP fax/phone to check with other sites
      • 3. Call John Stritt