The TVDEC executive council meeting was called to order by President-elect Ron Wymore (10:10 am). Those in attendance included Ron Wymore, Caroline Winchester, Alan Wibbels, & John Stritt at ESU 10; Beth Kabas, Phyllis Brunken, & Jeff Anderson at ESU 7 (polycom) and Craig Peterson and Mike Williams at ESU 11 (polycom); and Mike Teahon - telephone conference call.

1. Approval of minutes of March 12, 2004 meeting.
Carolyn Winchester moved that the March 12 minutes be approved. Mike Williams second. Approved.

2. Approval of April through June bills.
Carolyn Winchester moved that the budget and bills as presented by paid. Phyllis Brunken second.
Discussion: June bills are best estimates based on expenses that have been turned in. Estimated carry over for 2004-05 to 2005-06 is $44,500.
Approved.

3. Old Business:

• Teacher Compensation Guideline - Followup of discussion about a guideline for teacher compenesation to distance education instructors as a result of extra time spent in preparation for classes.
  • John Stritt has been reviewing with Val Gwin and Pat Beck (ESU 10 accounting and payroll) concerning the possibility of having TVDEC (ESU 10 fiscal agent) serve as the employer for extra compensation (ie Crossroads is doing this through ESU 7). Concerns expressed by Val and Pat include a) fte, b) retirement.
  • Phyllis Brunken said that ESU 7 had contacted the retirement board and their payroll staff member could answer those questions.
  • Board agreed that the teacher compensation guideline should be discussed at the annual meeting.

4. New Business

John Stritt presented an updated 2004-05 budget proposal for review.
President elect Wymore recommended that prior to review of the proposal, that director contract & salary for 2004-05 be reviewed.

• John Stritt announced that in January, 2005 he will be elgible for earlier retirement under the 'Rule of 85'. He is reviewing these options with possible resignation on January 31, 2004.
• Executive Council discussed options but took no action pending a letter of resignation by John Stritt.

Alan Wibbels moved that the 2004-05 proposed budget be approved. Mike Williams second.
Discussion: Director salary for 2004-05 will be based on ESU 10 negotiated rate increase. June expenses were an estimate and will result in small changes to carry over amount. The balance will be reflected in Other Misc. section.
Approved.

DFS maintenance contract for 2004-05 was presented. John Stritt noted that DFS has supplied maintenance upon request for 03-04. DFS would like to contract at the same rates for 04-05.
Craig Peterson moved for approval and signing of the contract. Caroline Winchester second.
Approved.

5. Director Report

• Summer training
  • Scheduled for July 13-15 and August 4-5. Grant funds will support the payment of stipends to each workshop.
  • Suggest that summer training for the summer of 2005 be reviewed. This review would help determine course of action for distance education - who needs training, what should be part of the training, how should it be presented.
• Grants
  • Nineteen schools have indicated they will participate in the summer training for the Syncing It All Together grant.
  • Four schools - Elwood, Elm Creek, Ravenna, and Pleasanton - will participate in the TECHS grant project during the 2004-05 year.
• Internet 2
  • Excellent conference.
  • July 13-15 will be a ribbon cutting event for I2 services to project 42 schools including TVDEC. The event will be incorporated into the summer training.
• As a result of the school consolidation between Wilcox and Hildreth, Hildreth no longer has a static distance education room. John Stritt requested that he would like to negotiate with Wilcox/Hildreth schools to barter/purchase the equipment from their distance education room as parts for TVDEC schools. The executive council approved the negotiations for that equipment.

6. Annual Meeting for TVDEC governoring council is September 8.

• Officers - Nominees received so far are Mike Williams for principal representative and Mike Gillming for secretary.

7. Next executive council meeting will be on Friday following administrator days - August 6 at 2 pm.

8. Ron Wymore shared with the council concerns he had regarding CCC assignment of schools for classes offered by CCC. Phyllis Brunken shared that it is important to note that this is a K-12 network and that the community colleges should try to work within these guidelines. She also stated that they also have guidelines that they must deal with.

9. Mike Williams moved to adjourn. Carolyn Winchester second. Approved. Meeting adjourned at 11:20 am.